Your data is held on secure servers operated by Seafarers UK and agencies contracted by us to protect your personal information from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss.
To access or update your information please email firstname.lastname@example.org or write to Head of Internal Operations, Seafarers UK, 8 Hatherley Street, London, SW1P 2QT.
The information we collect
When you make a donation, become a regular donor, sign up for an event, subscribe to online content such as our e-newsletter, or you telephone, email or engage with us via social media we may receive and retain personal information about you on our secure server. This could be your name, postal address, email address, telephone number, bank details (if you donate by Direct Debit), interests and preferences e.g. volunteering, lottery member, legacies, taking part in events and your status as a tax payer for Gift Aid claims.
How we use this information
Information may be used to contact you for a number of purposes including:
- Processing donations made to Seafarers UK including Gift Aid declarations
- Participation in surveys or research
- Invitations to Seafarers UK conferences and events
- Processing information arising from the completion of forms on our website
- Marketing purposes – where consent has been given or Legitimate Interest applies
Contacting you by email
Seafarers UK will only ever contact you by email where you have provided consent for the charity to do so. If you have provided your consent but you subsequently opt-out of all email communications, the charity will no longer contact you via email. If you un-subscribe from a particular e-newsletter, the charity will no longer send this product to you by email. We will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.
Sending information by post
Where Seafarers UK has retained your postal address (see ‘The information we collect’ above), the charity will use these details to send information or marketing materials about the organisation to you, based on it having a Legitimate Interest to keep you updated with the latest news and activities concerning the charity. This may be in the form of our Seaview newsletter, an appeal letter or a marketing flyer to promote a particular Seafarers UK event. At any point you can contact Seafarers UK and ask to opt-out of any future mailings (See ‘Opting-out’ below), in which case you will no longer be sent information or materials by post.
We only want to communicate with you by the method you prefer and send you information that may be of interest to you. Our forms have clear marketing preference questions and we always include information on how to opt-out when we send you marketing communications. If you don’t want to hear from us we will respect your wishes.
If you would like to Opt-out of receiving all email and/or any postal communications, or you wish to Opt-out from receiving a specific hard-copy or online product, then please contact us by phone 020 7932 0000 or by email email@example.com, or write to us at Seafarers UK, 8 Hatherley Street, London, SW1P 2QT.
We will ensure that your contact details are immediately updated, but please be aware that depending on the timing it is possible you may still receive one further communication from us in terms of the channel or product from which you are Opting-out.
How long we keep your information for
If you have actively engaged with us by making a donation, fundraising or volunteering for the charity, are a lottery member or have notified us of an intention to leave a gift in your Will, then we will retain your information for as long as is relevant but for no longer than 10 years following your last interaction with the charity, after which your record will be archived.
If you have actively engaged with us by attending an event, or your contact details have been provided to the charity through any other means of engagement or communication, we will retain your information for as long as is relevant but for no longer than 5 years after your last interaction with the charity, after which your record will be archived.
If you request that we cease to communicate with you we will still retain a record of your details but update your information so that we are able to comply with your contact request.
Other than as set out in this policy or as required by law, we will never sell or pass on your personal information to any third party organisation for their own purposes. We do not work with fundraising or marketing agencies.
Information you give us in-directly:
Where you have given your express consent, the below third-parties may share your personal information with us, or they may share it through Legitimate Interest for mailing appeals. We will only deal with reputable companies that take privacy and data protection as seriously as we do, and we will always let you choose not to receive further communications from us.
Your information may be shared with us by:
- Independent event organisers, online event sites, online ticket sales.
- Independent marketing agencies
- Online surveys
- Mail Order companies
- Publishing companies
- Lifestyle companies
Seafarers UK Website
In most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. Although it is recommended that you leave on all cookies, you can prevent the setting of cookies by adjusting the settings on your browser. If you want to know how to do this please follow this link https://ico.org.uk/for-the-public/online/cookies which also gives more information about the way cookies work on this website.
Some of the content on our website is provided by third parties including, but not limited to Google Maps, YouTube for hosted video and Flickr for images. When you visit a page containing content from one of these sites a cookie may be set. We do not have any control over these cookies and you should check the relevant third party website for more information about these. You can similarly disable cookies for all websites as described above.
Our website uses Google Analytics which is one of the most widespread and trusted analytics solution – Google Analytics data is anonymous – on the web for helping us understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages you visit. For more information on Google Analytics cookies see the official Google Analytics page.
Access to your information
You have the right to apply for a copy of the information we hold about you and to have any inaccurate information about you corrected. If you would like to access or update your information please email firstname.lastname@example.org or write to Head of Internal Operations, Seafarers UK, 8 Hatherley Street, London, SW1P 2QT.